6th European Foot Festival 6th May 2017, National Cultural Hall – Vientiane
Instructions to participating stakeholders (restaurants, event sponsors, food and beverage
suppliers)
Dear stakeholders at the 6th European Food Festival,
We, the organisers of the 6th European Food Festival in Vientiane, would like to thank you
very much for your interest and participation as stand holder of this year’s Festival. Our aim
is to make this event tidy and more environment friendly than the previous years and would
like to kindly urge your cooperation on some common code of conducts throughout the event
as follows:
1. Each stand holder could bring only one electrical equipment plus two fans to their
stand. As you are aware, we have limited supply of electricity and we wouldn’t like to see the
event is interrupted because of electricity cut.
In case you need more electricity connection, please contact Ms Mai, 22464321
2. Each stand should have a proper garbage collection system within the area of their
stand and should take care of their garbage bags at the end of the event. Garbage bags could
be left in the specific and designate area behind the National Cultural Hall or must be
taken back by stand holder.
The organisers will be responsible for collecting garbage around eating and surrounding areas
and of course the whole areas at the end of the event.
3. We would like to promote environment friendly action in the European Food festival. We
therefore count on you to use as many reusable and/or recycle food contact materials for
your sales as possible.
4. Stand holder should only bring in their materials and equipment in morning of 6
May and remove their materials in the night of 6 May after the event ends. The
organisers will not assumes no responsibility for loss or damage of property before and after
this agreed time frame. All materials and equipment must be removed from the area no
later than 10 am on 7th May.
5. Organisers will provide three containers of ice for each corner of the event, but please feel
free to bring your own ice boxes if you think it could be easier for your stand.
6. As part of our event promotion, “Lucky draw” will be organised to entertain the visitors
and promote sales of participated stakeholders. Instructions on “Lucky draw” activity
will be sent to you later.
7. Staff members from EU, European Chamber and service provider will be on standby at the
event in case you might have any question or request.
1. Ms Mai, 22464321
2. Ms Thongvone, 52826193
3. Ms Dalounee, 28112000
Event information
The European Food Festival 2017 is jointly organised by the EU, the European Chamber of Commerce and Industry in Lao PDR and Annam Fine Food. It gives the opportunity for 20 – 30 restaurants, bars, and food producers with a European background to offer their products. The event is open to the public, there is no entrance fee.
The organisers provide the space and tents for the participants (4 x 6 metres, 2 restaurants per tent), electricity, water, ice; tables, chairs, public tents with ventilation for visitors as well as the following services: cleaning during and after the event, promotion, emergency medical unit, entertainment facilities for children, live music.
Tents will be strictly allocated on a first-paid first-choioce basis.
Location: Parking lot beside National Culture Hall
Date: May 6th 2017
Set up of equipment: 09:00 – 12:00 hrs.
Food service: 12:00 – 22:00 hrs.
Official opening by organisers: 18:00 – 18:30 hrs.
Live music: 19:00 – 22:00 hrs.
Removal of equipment: May 7th 2017
Fee per half tent: 650,000 LAK
First payment accepted: April 26th 2017, 10:00 hrs. at ECCIL
Deadline for registration: April 28th, 2017
Registration contact: ECCIL, Ms. Dalounee; [email protected]
(020-28112000)
Deadline for payment: May 3rd, 2017
Mode of payment: cash only at ECCIL office, Villa Inpeng, 74 Inpeng Street
Registration
To be filled in by participant:
| Restaurant Name | ||
| Contact Person | ||
| Contact Telephone Number | ||
| Contact Email Address | ||
| Person Responsible @ event | ||
| Food to be sold | ||
| Power requirement (electricity) | ||
| Please attach your logo (electronic version) to your registration. It will be used for promotional purposes in connection with the event.
For the participants there will be a briefing shortly before the event at the EU delegation, Europe House, Sethathirath Road
…………………………………………………………… ……………………………………………………. Date and location Signature and Stamp
To be filled in by ECCIL
|
||
| Allocation of half tents | ||
| Rental Fee LAK 650,000 per half tent | Paid | Date |
| Logo Received | ||